--- title: "Corporate Transparency Act (CTA) Compliance Checklist: Identifying Individuals with Substantial Control Over the Organization" description: Determining who needs to be disclosed Ensuring compliance with the Corporate Transparency Act (CTA) is a critical responsibility for HR professionals. Here image: https://info.myhrextension.com/hubfs/Imported_Blog_Media/Blog-Banner-4-f5Ays6.png --- [![noBgColor (1)](https://info.myhrextension.com/hs-fs/hubfs/noBgColor%20(1).webp?width=240&height=168&name=noBgColor%20(1).webp "noBgColor (1)")](https://www.myhrextension.com/) - [Home](https://www.myhrextension.com) - [About Us](https://www.myhrextension.com/about-us) Show submenu for About Us - [Why Us?](https://www.myhrextension.com/why-us) - [Locations](https://www.myhrextension.com/locations) - [Press Releases](https://www.myhrextension.com/press-releases) - [Our Offerings](https://www.myhrextension.com/specialities) Show submenu for Our Offerings - [HR Manager Subscriptions](https://www.myhrextension.com/HRManager) - [Project Based Consulting](https://www.myhrextension.com/our-services) - [HR Audit](https://www.myhrextension.com/hr-audit) - [Recruiting Audit](https://www.myhrextension.com/recruiting-audit) - [Benefits Audit](https://www.myhrextension.com/benefits-audit) - [FOCUS: Leadership Training](https://www.myhrextension.com/FOCUS) - [Gamification Training](https://www.myhrextension.com/gamification-training) Show submenu for Gamification Training - [PWFA Memory Game](https://www.myhrextension.com/pwfa-memory-game) - [Employment Law Escape Room](https://www.myhrextension.com/compliance-escape-room) - [Insights](https://www.myhrextension.com/insights) Show submenu for Insights - [Case Studies](https://www.myhrextension.com/case-studies) - [Blogs](https://www.myhrextension.com/blogs) - [Schedule a Free Consultation](https://www.myhrextension.com/schedule-a-free-consultation) - [Home](https://www.myhrextension.com) - [About Us](https://www.myhrextension.com/about-us) Show submenu for About Us - [Why Us?](https://www.myhrextension.com/why-us) - [Locations](https://www.myhrextension.com/locations) - [Press Releases](https://www.myhrextension.com/press-releases) - [Our Offerings](https://www.myhrextension.com/specialities) Show submenu for Our Offerings - [HR Manager Subscriptions](https://www.myhrextension.com/HRManager) - [Project Based Consulting](https://www.myhrextension.com/our-services) - [HR Audit](https://www.myhrextension.com/hr-audit) - [Recruiting Audit](https://www.myhrextension.com/recruiting-audit) - [Benefits Audit](https://www.myhrextension.com/benefits-audit) - [FOCUS: Leadership Training](https://www.myhrextension.com/FOCUS) - [Gamification Training](https://www.myhrextension.com/gamification-training) Show submenu for Gamification Training - [PWFA Memory Game](https://www.myhrextension.com/pwfa-memory-game) - [Employment Law Escape Room](https://www.myhrextension.com/compliance-escape-room) - [Insights](https://www.myhrextension.com/insights) Show submenu for Insights - [Case Studies](https://www.myhrextension.com/case-studies) - [Blogs](https://www.myhrextension.com/blogs) - [Schedule a Free Consultation](https://www.myhrextension.com/schedule-a-free-consultation) [Contact Us](https://www.myhrextension.com/contact) # Corporate Transparency Act (CTA) Compliance Checklist: Identifying Individuals with Substantial Control Over the Organization ![Casey Webster](https://info.myhrextension.com/hubfs/caseyavatar.webp) [Casey Webster](https://info.myhrextension.com/blog/author/casey-webster) - [Human Resources](https://info.myhrextension.com/blog/tag/human-resources) ### Determining who needs to be disclosed Ensuring compliance with the Corporate Transparency Act (CTA) is a critical responsibility for HR professionals. Here's a comprehensive checklist to help HR teams determine which entities and individuals within the organization need to be disclosed under the CTA: ### 1. Entity Classification: Confirm if the organization is a domestic reporting company or a foreign reporting company. Identify the organizational structure (corporation, LLC, or other) and the method of formation (filing with a Secretary of State or similar office). ### 2. Exemptions: Review the 23 categories of exempt entities and assess if the organization falls within any exemption. Determine if the organization qualifies for the "large operating company" exemption based on employee count, physical presence, and financial criteria. ### 3. Foreign Entities: Identify any foreign entities operating within the organization's structure. Verify if foreign entities are registered to do business in the U.S. through filings with a Secretary of State or equivalent. ### 4. Beneficial Owners: Identify individuals with substantial control over the organization. Determine individuals who own or control at least 25% of ownership interests. Assess senior officers, decision-makers, or those with authority over appointments or removals. ### 5. Company Applicants: For domestic reporting companies, identify the individual who directly files the document creating the company. For foreign reporting companies, identify the individual who files the document registering the company to do business in the U.S. ### 6. Ownership Information: Gather complete legal names, addresses, birthdates, and identification numbers for beneficial owners and company applicants. Collect unique identifying numbers from U.S. passports, state or local ID documents, driver’s licenses, or foreign passports. Obtain images of documents supporting unique identifying numbers. ### 7. Reporting Timeline: Determine the creation date of the organization. Identify the applicable reporting timeline based on the creation date: Before January 1, 2024: File the initial BOI report by January 1, 2025. January 1, 2024, to January 1, 2025: File within 90 calendar days of creation notice. After January 1, 2025: File within 30 calendar days of creation notice. ### 8. Updates and Corrections: Establish processes for updating information within 30 calendar days of any changes. Include changes in beneficial ownership, exemptions, or eligibility for exemptions. ### 9. Filing Process: Understand the electronic filing process through FinCEN's website. Ensure no fee is incurred for filing reports. ### 10. Communication and Training: Communicate CTA requirements and changes to relevant stakeholders. Provide training on CTA compliance to HR staff and relevant personnel. ### 11. Legal Consultation: Consider consulting legal professionals for interpreting specific aspects of CTA compliance. ### 12. Documentation: Maintain comprehensive records of all CTA-related documents and filings. By diligently following this checklist, HR professionals can navigate the complexities of CTA compliance, ensuring accurate and timely reporting while mitigating the risk of penalties. Need help determining who to disclose?  We can help!  [Contact Us!](https://www.myhrextension.com/contact) ## Read On [![](https://info.myhrextension.com/hs-fs/hubfs/Imported_Blog_Media/Blog-Banner-3-NcMVEp.png?width=352&name=Blog-Banner-3-NcMVEp.png)](https://info.myhrextension.com/blog/navigating-corporate-transparency-a-guide-for-hr-professionals-and-small-business-owners) ##### [Navigating Corporate Transparency: A Guide for HR Professionals and Small Business Owners](https://info.myhrextension.com/blog/navigating-corporate-transparency-a-guide-for-hr-professionals-and-small-business-owners) ### A Strategic Playbook for HR Leaders and Entrepreneurs in Adhering to CTA Guidelines [![](https://info.myhrextension.com/hs-fs/hubfs/Screenshot+2024-01-28+at+8.26.24-PM-640w.webp?width=352&name=Screenshot+2024-01-28+at+8.26.24-PM-640w.webp)](https://info.myhrextension.com/blog/navigating-employment-law-changes-in-2024-a-comprehensive-guide-for-small-business-owners-and-hr-professionals) ##### [Navigating Employment Law Changes in 2024: A Comprehensive Guide for Small Business Owners and HR Professionals](https://info.myhrextension.com/blog/navigating-employment-law-changes-in-2024-a-comprehensive-guide-for-small-business-owners-and-hr-professionals) ### Embracing Change, Ensuring Compliance, and Building a Future-Ready Workplace in 2024 [![](https://info.myhrextension.com/hs-fs/hubfs/Imported_Blog_Media/Blog-Banner-1-uU56Zv.png?width=352&name=Blog-Banner-1-uU56Zv.png)](https://info.myhrextension.com/blog/unveiling-the-corporate-transparency-act-cta-a-comprehensive-guide) ##### [Unveiling the Corporate Transparency Act (CTA): A Comprehensive Guide](https://info.myhrextension.com/blog/unveiling-the-corporate-transparency-act-cta-a-comprehensive-guide) ### Navigating the Corporate Transparency Act: A Roadmap for Compliance and Transparency in 2024 [![noBgColor (1)](https://info.myhrextension.com/hs-fs/hubfs/noBgColor%20(1).webp?width=300&height=210&name=noBgColor%20(1).webp "noBgColor (1)")](https://www.myhrextension.com/) [![noBgColor (1)](https://info.myhrextension.com/hs-fs/hubfs/noBgColor%20(1).webp?width=140&height=98&name=noBgColor%20(1).webp "noBgColor (1)")](https://www.myhrextension.com/) 325 Wilson Road Troy, Ohio 45373 [(937) 671-1598](tel:9376711598) [info@myhrextension.com](mailto:info@myhrextension.com) --- [Follow us on LinkedIn](https://www.linkedin.com/company/91467706) [Follow us on Facebook](https://www.facebook.com/profile.php?id=100092974968101) [Follow us on Facebook](mailto:info@myhrextension.com) [Follow us on Twitter](https://www.youtube.com/channel/UCp3skt8XUEimAqt_QMFTOWw) [Follow us on Instagram](https://www.instagram.com/myhrextension/) © 2026 All rights reserved. ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Casey Webster", "url" : "https://info.myhrextension.com/blog/author/casey-webster" }, "dateModified" : "2024-10-21T04:41:15.315Z", "datePublished" : "2024-01-08T05:00:00.000Z", "headline" : "Corporate Transparency Act (CTA) Compliance Checklist: Identifying Individuals with Substantial Control Over the Organization", "image" : [ "https://info.myhrextension.com/hubfs/Imported_Blog_Media/Blog-Banner-4-f5Ays6.png" ], "mainEntityOfPage" : { "@id" : "https://info.myhrextension.com/blog/corporate-transparency-act-cta-compliance-checklist-identifying-individuals-with-substantial-control-over-the-organization", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://info.myhrextension.com/hubfs/Color%20logo%20with%20background-1.png" }, "name" : "My HR Extension" } } ```